Court Booking Information

Court Booking Rules

• Adults Peak hours:
• Monday to Thursday, 6pm, 7pm and 8pm.
• 2 peak bookings per week
• 1 peak bookings per night
• All names must be included on the booking, any substitutions must be updated on the booking system before going on court, if the member has used their 2 peak booking allocation, they cannot sub
• Senior court allocation for booking during junior club coaching hours has changed. It is now Mon 3-5pm x 2 courts, 5-6pm x 1 court, Tuesday to Thursday 3-6pm x 2 courts, Friday 3-5pm x 2 courts, 5-6pm x 3 courts

• Adults off peak hours:

10 off peak times per week, off peak times are all other times outside of peak hours as outlined in point (a)

Juniors

• • Monday 3-5pm x 7 courts, 5-6pm x 8 courts reserved for juniors
  • Tuesday to Thursday 3-6pm x 7 courts reserved for juniors
  • Friday 3-5 pm x 7 courts, 5-6pm x 6 courts reserved for juniors
  • Saturday 9am-1pm 7 courts reserved for juniors
  • Saturday 2-6pm 7 courts reserved for juniors
  • Sundays from 7am to 6.00pm, no junior courts reserved, court booking rules apply
  • Juniors are not permitted to use the non-junior courts allocated to senior members during junior coaching hours
  • Please note between the hours 7-9am, during junior hours and on Sunday, or if approved by committee as per by law 14, the junior club member must be supervised by their parent/ guardian or a TI Garda vetted adult club member at all times.
  • Juniors are not permitted to play after 6pm (senior hours) unless as follows (by law 14)
  • i) A junior member is or has been ranked in the European Top 50.
  •          The junior member may, by approval of the committee, play during agreed and specified senior hours with a senior member. This is for hitting practice only, with an adult member and does not allow for private lessons. At all times the junior           club member must be supervised by their parent/ guardian or a TI Garda vetted adult club member.
  • ii) A junior may play after 6pm on Friday evening under following qualifying criteria:
  •      Formally approved by Munster Tennis to play in adult competition.
  •      Pre approved by committee.
  •      Must be a member of the club for more than 3 years
  •      This is for hitting practice only, with an adult member and does not allow for private lessons. At all times the junior club member must be supervised by their parent/ guardian or a TI Garda vetted adult club member.
  • NB Please note the following regarding junior supervision:
  • No junior player should be left unsupervised.
  • Between the hours 7-9am, during juniors hours and on Sunday, or by pre agreement with the committee as outlined in by law 14, the junior club member must be supervised by their parent/guardian or a TI Garda vetted adult club member at all times

• Court Booking Rules for Juniors

• A parent/guardian must email the club to book a court at courts@stannestennis.com
• Any junior courts not booked are released to adult players on the morning at 10.00am
• Juniors are not permitted to use the non-junior courts allocated to senior members during junior coaching hours. These court allocations can change but there will always be some availability for senior players. These are for adult use only.
• Juniors are not permitted to book any courts during senior hours (from 6pm) unless approved by committee under by law 14

Private Coaching Lessons

1. All coaches must sign the club coaching protocol to coach with the club or on the Club premises and must be fully compliant with all child protection regulations as communicated through Tennis Ireland and Sport Ireland
2. Coaches may not coach non-members within the club outside of agreed squad session
3. Private coaching is only permitted on courts 5, 8 & 9
4. Coaches are allowed to reserve a court 1 week in advance
5. A court used for private coaching must be booked by the coach using their coach booking account
6. Private coaching lessons during peak times must be for group lessons with a minimum of 2 players being coached. The player’s names must be included on the booking system as this is included in the members peak usage limits

Guests
• Guests are not permitted to play during peak hours
• All guests must be included on the court booking

Ball Machines
• Each club member can use for 1 hour per day Monday to Friday until 15.00hrs and only on courts 5, 8 & 9
• The ball machine is not permitted on court during peak hours and is therefore on the booking system as a Junior Player
• Ball machines are restricted to 1 hour after 1pm Monday to Friday. Not allowed after 5pm.

Court Booking Monitoring

1. All members playing on the court must be recorded when booking, any substitutions must be updated by the lead player on the booking system prior to going on court, if the game is during peak hours, a member cannot sub if they have used their 2 peak hour allocation
2. Bar staff will check courts to ensure that the number of players on the booking sheet match the number of players on court
3. Bar staff will give sheet with any player discrepancies to Michelle to follow up
4. Michelle/Keith will contact the player who booked the court so that the court booking can be updated correctly
5. If the player does not respond to request, the players will be viewed as guests and charged accordingly to the booking players account.
6. If it occurs a second time the player will be suspended from playing for one week
7. The evening booking sheet will be printed daily and posted downstairs so that all members can view the booking schedule
8. Any last minute changes to the bookings can be emailed to the office at courts@stannestennis.com. Then Michelle/Keith can update the booking
9. Signage to be placed downstairs advising all members that any late changes to bookings need to be emailed to Michelle/Keith at courts@stannestennis.com
10. If this does not resolve the problems with the present booking systems , we then plan that all players will have to sign in at the bar before they go on court
11. During the year the ability to top up your court booking account online was introduced. To follow on from this, control of the lights has been integrated into the court booking system. This means that when a court is booked, the lights will come on automatically if needed and the cost of the lights will be split evenly across all names on the court booking.
12. With this new system in place, members will only have one account for both court bookings and lights which can be topped up online using the ‘Manage Account -> Add Credit’ button within ebookingonline.net/box/box3.php?id=138
13. There will be no longer a need to contact the office to add credit to your account.

Lighting  System

When will this come into effect?

The new lights system will come into effect from Saturday the 26^th November. Any bookings made after this date that require lights will have the lights included by default in the cost of the court booking.

After this date, any money remaining on your lights account will be transferred over to your court booking account. NOTE: this is a manual process, so may take some time to complete for all members.

When will the lights come on?

The new lights system is based on sunset minus a configurable offset (set to 10 mins). If sunset (minus 10 mins) falls within the booking period, the lights will be automatically switched on for the duration of the booking.

Here is a list of the booking times for which the lights will be switched on automatically for the coming year.

• 4pm: 30 Oct – 30 Jan
• 5pm: 1 Feb – 2 Mar
• 6pm: 3 Mar – 25 Mar
• 7pm: 26 Mar – 6 Apr
• 8pm: 9 Apr – 11 May
• 9pm: 12 May – 6 Aug
• 8pm: 7 Aug – 4 Sep
• 7pm: 5 Sep – 29 Sep
• 6pm: 30 Sep – 26 Oct
• 5pm: 27 Oct – 28 Oct
• 4pm: 29 Oct – 31 Jan

Junior Court Bookings

The lights for junior players are switched on by the club. All junior courts should be booked by emailing the club at courts@stannestennis.com. The office staff will let you know which court is reserved and switch on the lights as needed. Unfortunately, the names can’t be added to the court booking (otherwise the names on the booking would be charged)

Coaches Bookings

Please note when a coach is booking a private lesson (senior or junior) during hours that require lights, the coach will be charged the total cost of the booking which includes booking and lights costs.